Event Planning

Planning a corporate event can be fun and exciting but also headache-inducing. With so many details to think through, what can you do to ensure that the event goes smoothly, and your team has a good time? This article provides some valuable tips to ensure a well-executed corporate event that will make you look like a planning hero! Some of the main issues to tackle are as follows:

Who?

Will this be an event for all the staff at your company or a subset? For example, board members, district managers, area managers, store managers, shift leads, all employees, etc. Who is making the decision on which people are coming to the event?

What?

Based on how many people you have attending and who will be attending the event, what should you do? It could be an evening out, a full day trip, a weekend retreat or all of the above. What is something that would fit with the group of people who are attending? You could do a weekend trip for your Board or Executive staff but most likely not for all of your employees unless you have a small team.

When?

Some of this will likely be decided based on the number of people you will have attend the event. If there are going to be fewer people, it could potentially be a much longer event, lasting multiple days. However, if there will be a large number of people, the likelihood is that your event will last a number of hours. It is also important to decide if you will have this during work hours or in the evening or on the weekend. This is largely a financial and personal decision. Some places, such as our company, Dimension XR, offer discounts for corporate events that book during slower business hours like weekday afternoons. This is something to consider when looking at the financial impact of your event.

Where?

This is the meat and potatoes of your decision making process on your corporate event. If you are planning a weekend getaway, which hotel and what activities will you book? If you decide to do an evening event, which venue will you opt for and will it be somewhere with catering and some sort of engaging activity, or will you opt to do a more casual hors-d’oeuvres, drinks and mingling? There is no wrong option. It is just a question of which fits your budget and event attendee needs and desires.

Why?/Theme

This is the question of whether there is a theme to your event or not. If there is a reason that you are having the event such as a 10 year business anniversary or a major partner’s birthday, then you have a theme right there. Sometimes you don’t need a theme for a corporate event, it can just be a good time for your staff to enjoy themselves and get some bonding experiences to further their camaraderie which will increase their performance. Bonus for you. At Dimension XR, we offer a free roam virtual reality laser tag experience, called Limitless VR which, despite shooting lasers at one another, really develops a deep sense of engagement and bonding between the players.

The most important aspect of planning a stellar corporate event is to give yourself the time to get what you need done without having to rush and accept the “good-enough” options. Take the time to look at your finances, have a budget for the event, and I know that you will be able to come up with something fantastic. One of the best corporate events I ever attended was when I was working for a county organization, and they took all of their employees to the beach and provided hamburgers or hotdogs and we just got the afternoon off of work to engage in preplanned corporate bonding activities and eat lunch right next to the ocean. It did not cost a lot for the county, but we had a great time. You can do a lot with a little.

To get more information about the corporate event packages we offer at Dimension XR you can visit us on the web at www.dimensionxr.com, email us at info@dimensionxr.com, or call us at 833-664-8727.

There are many ideas about how to begin planning a party for your 10-year-old. However, the most important aspect to start with is what your child enjoys. By this time, you have spent 10 years taking care of the needs and desires of your child so you are familiar with what those are. You are probably quite knowledgeable about the fact that, at this age, they can change every 5 seconds. The newest movie, TV show, or toy can influence what they like and don’t like. At 10 years old, friends have a big impact on their decisions as well. Knowing all this, narrowing down what to do and how to do it for your child’s birthday can seem like a daunting task. Never fear! There following are general items to remember when planning your child’s birthday:

1. Talk to your child – ask them what they want to do. Be sure to leave yourself with plenty of time to prepare (weeks to months not days). Give them parameters to make sure they ask for something reasonable and within your budget.
2. Book the venue – many places have online booking options which are convenient but if that is not available or you have any questions don’t be afraid to call. Most places require a deposit so be sure of the date and time that you want to schedule.
3. Invite the guests – there are so many ways that you can do this. You can do the traditional method of card invitations, phone calls to parents, text messages, emails, or one of the preferred methods these days is online invitations. There are multiple options for online invitations.  If you choose to use them people can respond immediately with how many people will be attending, leave comments, ask questions, and if you want to have some sort of connected amazon wish list for your child you can do that with several of them as well.
4. Gather the decorations – whether or not your child wants a themed party, it’s a good idea to have some fun decorations. These can include balloons, banners, special napkins, cups & plates, streamers, centerpieces, confetti (have fun cleaning that up), pretty much anything that will liven the place up.
5. Order the food – some party venues will have food available for you or specific places that they order from. Find out before you order your food.
6. The cake – make sure that the cake is on theme (if applicable) and is the flavor that your child likes the most. Plan on ordering the cake at least a week ahead, depending on where you order it from. Specialty bakeries may take longer to prepare them. Better to be early than late!
7. Goodie bags – this is more of an optional thing. You can choose to make goodie bags for the children who attend that party, but it is by no means required. They are most likely still appreciated at this age. Though probably stick to candy more than toys.

How can we help?

Dimension XR is an immersive experience center in Tukwila, WA which offers exciting virtual reality experiences such as VR laser tag. We opened our doors in June of 2022. We are a business created to facilitate the use of Virtual Reality in individual, family, group, and corporate bonding. We believe that Virtual Reality can be an avenue to experience places, ideas, events, and fun in a healthy and engaging way.

At Dimension XR we offer party packages which include:

• Unlimited Virtual Reality Laser-Tag for your party time which includes both Limitless VR and/or Recoil
• Disposable utensils, napkins, & plates and tables, chairs, & tablecloths
• Various time options, from 1.5 – 3.5 hours
• Online Booking
• Pre-payment
• Staff member(s) to help exclusively with your needs
• Happy to answer any questions or help in any way that we can

To find out more about us or to book a party, you can visit www.dimensionxr.com, email info@dimensionxr.com, or call 833-664-8727.